May 7, 2012
Dear members,
On Sunday, May 20th at 12.45pm please join us for a Congregational Meeting in the church Sanctuary. The agenda for this meeting will include approval of the proposed budget for next year, nominations for our incoming elected officials, and a proposed change to the Bylaws that adds the Director of Religious Education to the list of people authorized to witness the signing of the Membership Book.
In addition to the above items requiring your vote, there will be an update on the outstanding issue of term limits, and a report of next steps regarding a proposed change the Finance Committee has suggested for our Bylaws regarding spending limits. A full agenda is attached.
Please take the time to review the attached materials, which include the minutes of our last meeting, an explanation of the budget proposal, the detailed budget spreadsheet, the proposed change to our Bylaws, and the slate of nominees. A congregational conversation will be held after each service on May 13th and hosted by members of the Board to help answer questions you may have prior to the Congregational Meeting on May 20th.
Finally, for your information, annual reports will soon be posted on our website or if required, a written copy can be obtained from the office.
Thomas Jefferson Memorial Church Unitarian Universalist
May 20th 2012 Congregational Meeting
Agenda
1. Call to Order
2. Establish Quorum
3. Greetings and Opening Words
3. Approval of Minutes of the last meeting – VOTE
4. Report from the Treasurer – REPORT
5. Approval of 2012 – 13 Budget – VOTE
6. Approval of Leadership Development Nominations – VOTE
7. Membership By-Law Change - VOTE
8. Term Limits and Spending Limits – REPORT
9. Report from the President – REPORT
10. Closing Words
11. Adjourn
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Anticipated Slate for 2012-2013
Board positions:
- President-elect – Amy Wissekerke
- Secretary – Lorrie Craddock
- Treasurer – Bob Kiefer
- At Large – Betty Warner
- At Large – Ann Salamini
Continuing Board members: Paul Fritz as President; Ian Sole as Past President; Jean Shepard as Vice President; At Large members George Jones (2013), Jen Lucas (2013), Don Landis (2014), Heather Garrett (2014)
Personnel Committee (corrective year, as determined in May 2011 election)
(6 elected members, each for 3 years with 2 terms expiring each year, plus representative of Board)
- 3 year position - Sue Hess
- 3 year position – Dan Spitzner
- 2 year position (1 time only, to get into compliance) –Sandy Brooks
Continuing Personnel Committee: Beverley Thierwechter, Chair (2014); Michael Manto (2013); Walter Megonigal, Jr (2013)
Leadership Development Committee
(7 elected members, each for 2 years, plus immediate Past President of Board; 3 members shall be elected in even-numbered years, 4 in odd-numbered years)
- 2 year position – Nick Laiacona
- 2 year position – Karen Ransom
- 2 year position –Arthur Rashap
Continuing LD Committee members: Anne Clarke (2013); Breck Gastinger (2013); Gene Zechmeister (2013); Nancy Briggs (2013);
Ian Sole, Board representative
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New Business –
This proposed wording change in the TJMC-UU By-Laws is endorsed by the following:
Membership Committee- Sponsored and Approved in January, 2012
Community Life Council -Approved on January 25, 2012
Council Chairs- Approved on February 1, 2012
Board of Trustees -Approved on February 20, 2012
Currently, the bylaws of the Thomas Jefferson Memorial Church Unitarian Universalist read as follows:
ARTICLE II ‑ Membership
II.1 ‑ Member. Any person who supports the purposes of the Church and recognizes and understands the need of the Church for support through financial contributions and active participation shall become a member upon signing the Membership Book in the presence of a Minister, an officer of the Church, or the Chair or Assistant Chair of the Membership Committee.
Changed Wording
ARTICLE II ‑ Membership
II.1 ‑ Member. Any person who supports the purposes of the Church and recognizes and understands the need of the Church for support through financial contributions and active participation shall become a member upon signing the Membership Book in the presence of a Minister, the Director of Religious Education, an officer of the Church, or the Chair or Assistant Chair of the Membership Committee.
Explanation: The change includes the Director of Religious Education in the list of people who are authorized to witness the signing of the Membership book. This is particularly important when the youth members sign the book at the completion of their Coming of Age program. We would like the DRE to be the official who presides over this ceremony including the witnessing of the signing of the Membership Book.
May 2012
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Related documents:
budget-for-distribution4
budget-narrative
Congregational Meeting Minutes 1-29-12
