Social Action Council Minutes 2012 April 10

The TJMC Social Action Council had a special meeting on April 10th to discuss what Social Justice means to congregants within TJMC and what the Council might do to help this vision come to fruition. Erik Wikstrom, our minister, was in attendance and acted as our moderator.

Erik began by noting that the current TJMC Church vision states that we support programs that promote equity and end oppression. He also provided what he thought were the basic three models currently being used within UU churches for social action:

- (#1) the church budget includes funding for social action outreach (usually 10% or more of the total budget) and the congregation then votes on how these funds will be used.

- (#2) the SAC validates outside social justice requests supported by a specified number of congregants and then has special collections at set intervals to support these requests.

- (#3) the church decides upon a limited number of outreach projects that require congregational effort (i.e. labor) that goes beyond the model of only collecting funds.

A very spirited and productive discussion ensued. It was pretty much agreed that it would be difficult to fault the existing vision but it was also agreed that the vision lacked any statement that required specific commitments be they monetary or sweat equity. There was also a fairly broad consensus that TJMC currently embraces model number two with a slight variation borrowed from model three.  That is, we have twelve scheduled collections yearly that are selected from applications submitted by congregants on behalf of outside causes based upon criteria established by the SAC and approved within the church Policy Manual. A few of these efforts also include significant congregational labor commitments as well but none are specifically voted upon or approved by the entire congregation. (IMPACT is an exception to this entire process since a past minister requested and received an annual monetary commitment to this effort that comes directly from the church budget.)

A number of themes surfaced during our dialogue. One of them is what a social justice vision should be. Concern was expressed that TJMC is very good at creating visions writ large but not very good when it comes to their implementation should they require significant or extended time commitments. A real fear expressed by participants was that many of TJMC’s social justice efforts are supported by only a few members that have been engaged for long periods of time. We do not seem to do well at succession planning nor are we very successful in engaging new members in these endeavors.

Another problem that was raised involved how our social justice efforts are brought to the attention of the congregation and whether they are, in fact, really supported by the majority of our members.

It was also pointed out that outside individuals are allocated time at one service each month to describe their charity’s efforts on behalf of the larger outside community prior to a collection on their behalf, but that no time is routinely set aside to talk about social justice efforts internal to the church that are not included in the twelve monthly collections.  One person even asked, “why not have someone talk for a minute or two each Sunday on social justice in lieu of having board members make announcements?”

Self assessment was also brought up as being a real problem. It was observed that once something is begun it rarely stops unless those who began it lose interest. SAC does evaluate whether a proposed charity is legitimate and has valid goals but there is no mechanism that decides whether the money collected or the labor provided has had any real success in ameliorating the societal ills that were targeted. There is also no mechanism that enable the SAC to get an idea of whether the majority of TJMC members actually support ongoing or proposed efforts and collections.

Inclusion was also discussed. That is, who is really involved in social justice within TJMC? There is a brochure that delineates who is on the SAC and what they are doing but it says nothing about the vision of the council nor does it solicit ideas about new initiatives. Some thought that this might actually discourage new members from joining since there is an inference that only those interested in ongoing efforts were welcome. The question was also raised as to whether uninvolved current church members are ever encouraged to bring their ideas and talents to the table? One person even suggested that we might have a TIME pledge drive in the fall similar to our money pledge drive in the spring. Testimonials similar to the monetary pledge drive could even be given from the pulpit.

The consensus of those who participated in this dialogue was that social justice is alive and well within TJMC but is largely dependent on a limited number of members who are pretty much “self selected”. We support both local and UUA sponsored international causes and have very significant collaboration with PACEM, IMPACT and the local food bank. Our vision is very synoptic and has no real milestones.

It was decided that we need to engage in further discussion of this topic, including a broader cross section of the congregation. Accordingly, it was decided to begin a short series of SAC meetings (one or two) that are outside of the administrative mainstream to address how TJMC might better accomplish its social justice mission. The first of these meetings will probably be held in June of this year and the entire congregation will be invited. An agenda will be published in the June newsletter.

It was also agreed that the SAC will begin its fall program in September with an all-church pot luck celebration to both thank those who are currently active in this important work and to also report their successes to the rest of the church congregants.

All in all, a wonderfully spirited and productive meeting.



Social Action Council Minutes 2012 February 22


Social Action Council Minutes

February 22, 2012

In attendance were Edith Good, Cynthia Pulaski, Bob Gross, Elizabeth Breeden, Greta Dershimer, Al Reynolds, Shannon Redmond, Mary Rose Curtis and Erik Wikstrom.

Following a round of check-ins, a summary of this year’s budget expenditures was provided. Included in this presentation was a discussion of the inadvertent overdraft of the IHS meal-packet effort. It was unanimously decided that the SAC budget could absorb this since $284 still remained in our budget for this year.

A request from Greta Dershimer for approximately $40 for IMPACT Justice Ministry Ribbons was also approved as was a request from Al Reynolds for $50 to publish the new UUUNO Brochure. This leaves around $200 in the SAC budget for this fiscal year for any contingencies that may arise.

Requests for next fiscal year’s budget were received from PACEM for supplies ($100), the Soup Kitchen for paper products ($150), PAUN for copying and literature expenses ($50), IMPACT for babysitting costs ($125) and the Gay/Straight Alliance for a sponsored dessert at Charlottesville PRIDE day ($150). All were unanimously approved and will be forwarded to the Board for consideration.

It was agreed that a notice would be placed in the April newsletter soliciting applications for social action collection recipients. All applications will be due by COB May 16th and the SAC will convene on May 23rd at 6PM to review, rank and approve applications for next year.

It was also agreed that a notice would be placed in the April newsletter soliciting requests for free use of space by outside organizations for next year. These applications will also be due on May 16th and all agreed that the SAC chair would review them for conformation to established criteria and then post all that meet the criteria to SAC members online for approval.

After some discussion, a motion was also unanimously passed requesting that Erik review how free use of space is currently approved, discuss this effort with our church administrator and come back to the SAC with suggestions on how this process might be made less burdensome and more timely with regard to requests that occur throughout the year on a non recurring basis. Discussion centered around where we stand as a church community in the conflict between our wish to be a church with generous outreach to the nonprofit community seeking space needs and our need to elicit income for use of our facilities, and WHO decides that in our day to day operations.

The final agenda item of the evening was a short dialogue moderated by Erik about the future of Social Action within TJMC. All agreed that this was a topic that merited some in depth thought and discussion. Accordingly, the evening of April 25th has been set aside to talk about this. Erik graciously agreed to moderate. We will meet at 5:30 for a short potluck and then convene from 6-8PM for discussion. Erik volunteered to bring a salad, Elizabeth a soup, Bob a soup, Shannon dessert, Edith bread, Greta wine and Kip other beverages.

 

Social Action Council Minutes 2011 November 16

Social Action Council Minutes

November 16, 2011

In attendance were Mary Rose Curtis, Jean Sorrels-Jones, George Jones, Bob Gross, Al Reynolds, Sharon Baiocco, Greta Dershimer and Kip Newland.

 

Brief checkins included the following:

- IMPACT had a meeting of over 400 multi-congregational attendees (35 from TJMC) that selected vocational education as this year’s effort on behalf of the community. Bob indicated that Achsah Carrier and Carol Saliba will be participating on this year’s study teams.

- Bob also indicated that the Dialogue on Race initiative would be reopening discussions in January.

- Jean reported that Erik is planning a service on the partner church effort this spring in tandem with the monthly collection for this worthy effort. Jean is also planning a dialogue this spring at the church where, hopefully, the minister from the TJMC partner Church in Transylvania will participate digitally.

- Sharon had just returned from a demonstration in DC on mountain top removal. She told us that her car pool project was complete and had been successful. She also talked a bit about the TJMC arboretum dedication and the church’s work on eco justice.

- Mary Rose hopes that Erik will be mentioning the Chalice Lighters effort at a service before the holidays in conjunction with the service chalice lighting.

- Al Reynolds reported that the Peace-Action group now has seven active TJMC members. He is also looking for a place to hang the plaque he received from GA celebrating TJMC’s efforts on behalf of the United Nations.

- Greta reported that TJMC has 50 members in UUSC after the Somalia and East Africa Relief Fund donations. She emailed “Nearly Expired” and “Expired” UUSC members and encouraged them to sign up for the TJMC Holiday Card as a way to renew their UUSC membership. 12 people did so, and 10 totally new people joined UUSC through the Holiday Card. Corrections made in UUSC records added 4 more TJMC members to their list. TJMC now have a total of 76 UUSC current members. Edith Good reports that the Holiday Card raised over $1400 for UUSC. Kate Walker of UUSC wants to learn more about our Holiday card tradition to suggest it as a strategy for other UU churches.

- George had nothing to report from the Board.

Sharon Baiocco then discussed efforts of the Environmental Action group on behalf of operating the church in a sustainable manner. The goal is to inspire the congregation to function this way, not act as a policing arm of TJMC. She asked SAC members to think about this goal and what implications it might have for each of us. She also asked all of us to fill out an evaluation questionnaire. Her group is now awaiting a congregational vote on the Green Sanctuary proposal, hopefully in January.

Bob Gross raised a concern that we might have too many social action projects within TJMC, thereby risking burn out among some members. He suggested that the SAC might consider a process that would prioritize and/or limit the number of major projects we supported. At the request of council members, Bob agreed to gather some information on this potential problem and report back to the council, perhaps at a special meeting set up for this discussion.

 

The SAC will next meet at 5:30 PM on February 22, 2012.

 

Social Action Council Minutes 2011 August 24

Social Action Council Minutes

August 24, 2011

 

In attendance were Jean Sorrels-Jones, George Jones, Ann Salamini, Mary Rose Curtis, Greta Dershimer, Bob Gross, Cherry Stewart, Elizabeth Breedan and Kip Newland.

 

Brief checkins included the following:

 

-UUSC will be having a special collection on Water Sunday for the Somalia drought victims. Greta indicated that she will be working on increasing church membership of UUSC.

-Nothing new from Mary Rose on Chalice Lighters.

-Ann reported that GSA will shortly be having their first meeting. They are going to discuss attendance at some upcoming Gay Pride events.

-Mary Rose reported for Al Reynolds that the first PAUN meeting would be on SEP 11th.

-Elizabeth said that she was planning for the first meeting of the Emotional Wellness Group, working with both Sojourners and the Quakers.

-TJMC’s first week for PACEM will be Thanksgiving weekend (men) followed by a second week in late February (women).

-Our Food Pantry is experiencing shortfalls due to Federal budget cuts at a time when our clients are on the increase.

-Jean indicated that Partner Church is planning new programs this year to reintroduce the concept to church members. She also reported on an upcoming gathering in Transylvania for international UU women.

-Bob indicated that there will be two TJMC congregational forums within the next month to tell folks about what IMPACT will be undertaking this year.

 

It was agreed that the UU Guys Highway Cleanup would be transferred to the Community Life Council at the request of Dick Sommer.

 

It was agreed that all SAC members would like to have their organizations continue as church groups rather than committees.

 

There was a general consensus that we should continue to have four in-person meeting each year (quarterly) reserving online virtual meetings for only immediate issues that needed approval.

 

George Jones introduced himself as the new board liaison, indicating that his sole function is to listen and report back to the Board when necessary. He understands that he is neither a voting member not an advocate for any cause.

 

There was discussion about having a SAC activity fair. Members decided to discuss alternatives for this effort via email within the next week.

 

It was reported that last Sunday’s collection for VOP totaled $1889.00.

 

The chair indicated that each sponsor of the monthly social action collection is responsible for coordinating with our office administrator on newsletter and Friday email inserts as well as insuring a spokesperson for both services.

 

New business included a motion from Greta that the final $500 in the Ford Foundation grant be allocated to RE for use this year helping with the UVA meal bag project. This motion passed unanimously.

 

Bob Gross requested $80.00 from the SAC reserve funds to pay baby sitter fees for the two upcoming IMPACT meeting. This was approved.

 

A motion was made that George, as our Board liaison, be asked to inform the Board that the SAC requests an evaluation of the church council structure to insure that it is serving the congregation efficiently. The motion passed.

 

The ongoing functions of the SAC were discussed. The general consensus is that there are three primary ones; i.e., developing an annual budget, soliciting and approving annual requests for TJMC’s monthly social action collections, and approving free use of space from outside organizations.

 

The SAC Committee will next meet at 5:30 PM, November 16th.

 

Social Action Council Minutes 2011 May 24

TJMC Social Action Council Minutes
Tuesday, May 24, 2011

Present: Edith Good, Sharon Baiocco, Trish Foley, Mary Rose Curtis, Kip Newland, Rev. Janet Newman, Greta Dershimer (chair)
Absent: Dick Somer, Elizabeth Breeden, Marlene Jones, Jean Sorrells-Jones, Cherry Stewart, Cynthia Pulaski, Dan Grogan (Board Liaison)

1. We renewed our covenant.

2. We had a brief oral check-in. The following items were submitted electronically for the minutes.
Emotional Wellness Ministry: The committee has decided to study the process that the LGBT group conducted to have our church receive the designation as a Welcoming Church. This process may be similar to creating a culture that welcomes those who have experienced mental illness in their lifetimes and trust our church community to accept all of their individuality. We have also begun a discussion about how our children who experience aspects of different behavior are supported and welcomed in our RE program.
Food Pantry: With the advent in the Blue Ridge Food Bank of fresh vegetables our volume of processing food grows each month from 1 ton to 2 tons of food. We are also experiencing a growth of those seeking food and are thinking about a discussion about our capacity.
PACEM: We have offered our church site to house the homeless next year for November 26 to December 2, 2011 (Men) and February 4 to 10, 2012 (Women.)

3. We confirmed the electronic vote taken since April 26 meeting to approve the minutes of the April meeting.

4. Information on the Cash Accounts was provided.
The only change was that Partner Church spent $200 to support the travel of a minister from India to attend a dinner at TJMC in June.

5. Information on the Social Action Council Budget for 2010-2011 was provided.
The only change since the April meeting was that the $250 allotted to Partner Church in April has been sent to the UUA Partner Church for deposit in the Olthevitz Church account to assist elderly members whose pensions have been cut by the government.

6. A check on the accuracy of Attendance Records and Materials Submitted Records elicited no corrections. Accepted as recorded.
Annual reports for Chalice Lighters, Refugee Partnerships, and Soup Kitchen have not yet been turned in to the Council Chair. This is a requirement under TJMC policies.

7. New Business
Selection of non-profit organization to receive free use of meeting space in 2011-2012 Program Year.
The Chair distributed a chart summarizing major items of information from the six applications (see attached). No concerns were raised about any of the applications. It was moved and seconded to approve all six applications. After some discussion about Transition Charlottesville, a new organization to TJMC, the motion was approved. Contact information for the approved organizations is attached. This has been submitted to Carole Black, and all applicants have been informed of their approval.

8. Changes in Council and group roles for next program year were announced.
Edith Good has asked to be relieved as chair of Chalice Lighters, and Mary Rose Curtis has agreed to take over that role. Kip Newland has agreed to be the new Chair of the Social Action Council, starting in July, and Greta Dershimer will replace him as chair of UUSC. Special thanks were expressed to Kip for taking on the role of Council Chair. All Council members were thanked for their work this year.

9. The meeting was adjourned at 6:15 p.m.

Next Meeting – Wednesday, August 24, 5:30 – 7:00 p.m. in Church Parlor

BRIEF SUMMARY OF APPLICATIONS FOR FREE USE OF TJMC-UU MEETING SPACE
FOR PROGRAM YEAR 2011-2012

VA Sexual & Domestic Violence Action Alliance Statewide organization
Prevent sexual and domestic violence; counseling Planning and coordinating activities across local and regional groups Meet 6 to 8 times a ye
All day, 10 a.m. to 4 p.m.

African American Teaching Fellows Local organization
Increase ratios of African American teachers in local schools
Financial, professional, social support to Fellows Training sessions for Fellows, mentors, and some Board members
Focus on leadership and professional skills, interview techniques Up to 4 times a year
Saturdays, 8:30 a.m. to 2 p.m.
Blue Ridge VA Chapter of
UN Association of the USA Regional organization (?)
Educate, develop support for UN Present educational lectures about UN mission and issues Meet monthly or bi-monthly
___ times per year (?)
Sundays, 3 to 5 p.m.
Dialogue on Race
Local organization
Promote racial reconciliation, economic justice, equity Planning meetings of Action Teams or business meeting of Steering Committee Occasional meetings
Daytime or evening (?)
Interfaith Gay/Straight Alliance Local faith-based organization
Civil rights for LGBTQ persons Planning and business meetings
Occasional workshops Meet monthly
Rotate from one congregation to another each month
Evening meetings
Transition Charlottesville
Local organization
Just beginning to organize
Energy and environmental issues Planning and business meetings
Possible workshops Meet monthly
3rd Monday of month
ORGANIZATION TYPE OF GROUP/MISSION MEETING PURPOSE FREQUENCY/LENGTH
Organizations Approved for Free Use of Meeting Space in 2011-2012 Program Year
Social Action Council, May 24, 2011

Virginia Sexual & Domestic Violence Action Alliance Jeanine Beiber
All-day meetings, 10 am-4 pm
6 to 8 times a year
African American
Teaching Fellows Scott Guggenheimer
Saturdays, 8:30am-4 pm
Up to 4 times a year

Blue Ridge Virginia Chapter of the United Nations Association of the US Al Reynolds (PAUN,TJMC-UU)
Sundays, 3-5 pm
Monthly or bimonthly, fall to spring
Dialogue on Race Elizabeth Breeden
Occasional meetings of Action Teams or Steering Committee
Interfaith Gay/Straight Alliance Linda McNeil
Monthly evening meetings
Rotate among various congregations
Transition Charlottesville Deborah Judson-Ebbets
3rd Monday of the month
Meet monthly