Board
of Trustees
Church
Social Hall,
Present:
Elizabeth Breeden Ruth Douglas Brian Haluska
Nick Laiacona Dave
Stoner Sally
Taylor
Mark Usry Mary
Beth Wiley David Takahashi Morris
Leslie Takahashi Morris Leia Durland-Jones
Absent: Shelly Canterbury, Elizabeth Bouldin-Clopton and Josie Loyd
Board of Trustees Focus for 2004-2005
§
Leadership/Communication:
Strengthening leadership development and fostering better communication
between the leadership structure and the congregation, and within the
congregation.
§
Community/Inclusiveness/Outreach: Support
the continued growth of a sense of the church as one community, inclusive and
reaching out to a diverse wider community.
§
Vision/Mission: Make
mission and vision central to Board work; foster a deeper awareness of the
relationship of our mission to congregational life.
§
Growth --
Planning/Response: Take leadership in congregation's planning for and
responses to growth.
B.
Check-in
A.
Review
of agenda- added volunteer list for installation, vote to accept donation of
new rug for sanctuary.
B.
Minutes from
C.
Assignment of process chair - Sally
III. New
Business
A. Long Range Planning
Group/Facilities/Capital Campaign preliminary discussion with aim of preparing
committee charges and plans for October meeting – The Board discussed: the need
to develop charges for each committee to ensure no overlaps in responsibility,
the need to determine where the congregation is on the issue of growth, how do
members of the congregation understand the overcrowding issue, and the need for
membership development plan and financial projections before borrowing from the
UUA for expansion/remodeling.
The Board passed a motion to send the
charges back to a subcommittee of
David, Elizabeth, Josie, Mary Beth and
Mark to prepare for the next board
meeting a description of Facilities and
The Board asked that Ruth, Leslie and
Shelley have a report on the charge for
the Capital Campaign Committee by the
November Board Meeting.
B. Fund raising policy vote - The Board voted to approve the policy with
the following changes: In the Emergency Requests for Fundraising Section, insert after the first close parenthesis the
following phrase – “or acute pastoral need (individual or family)”. In the
final paragraph, strike the word twice and replace it with the word “thrice”.
C. Policy on what constitutes a church group
– The Board approved the definitions of Church Groups and Contributing Friend
with the following changes: Defining Church Groups – point two, add after the
word decisions ‘and be part of one of the councils of the church’; point three,
strike the word ‘generally’ from the first sentence and add an ‘s’ to groups in
the second sentence; and, point four after the words ‘new members’ add ‘at
least once per year’. Contributing Friends – after the words ‘Contributing
Friend’, in the fourth sentence add ‘for religious or philosophical reasons’
and in the fifth sentence strike the words ‘If there is evidence that they
fulfill the model of sustained service/contribution to the community’ and
capitalize the word ‘Their’.
D. Governance- preliminary discussion and
formulation of small task force to prepare proposal for October on how best to explore
this issue – the Board approved a Task Force of Ruth, Josie, Sally and the
ministers to prepare a talking paper for the Board to discuss at a later
meeting. No date for presentation was set.
E. Treasurer Report, including discussion of
six-month budget – The Board received the report. The Board further discussed
this item as part of the conversation to take place on Sunday, September 18.
F.
G. Board task force – management system for U
House – The Board established a task force of David, Mark and Ruth (to ask Trudy
Rohm as well) to meet to determine the best method of management and
maintenance for U-House.
H. Added agenda item – The Board approved the
acceptance of the donation of a new rug for the sanctuary.
I.
Added
agenda item – The Board was asked to volunteer to assist at the co-minister
installation in October. A list was passed around the meeting.
IV. Old
Business/Reports
A. Approval of final proposed bylaw
changes – The Board approved the bylaw changes with no modifications.
B. Volunteers to help with
congregational meeting: set up table for distribution of handouts and agenda -
Brian, getting material from office to table - Brian, microphone work – Mary
Beth and signing up members –
C. Policy for submission of reports
and action items to board – The previous policy was discussed and the Board
voted to approve the following: Everything for each Board Meeting must be
submitted to Cheryl by close of business on Thursday of the week before the Board
meeting. Cheryl will then bundle all submissions and forward them on to the
Board via email. Everyone will print their own package for each Board meeting.
The ‘penalty’, if any, for failure to meet the deadline for submission was not
determined.
VI. Questions
pertaining to received reports
Program Council
Administrative
Council – to prepare guidelines and policies for those who rent
church space
Ministers
VII.
Check
in – how did the meeting go? Sally reported on her observations about
participation and management of the meeting. Good participation from most, time
on each topic was reasonably complied with.
VIII.
Adjourn
Next Executive Committee meeting:
Next Board of Trustees meeting:
-----------------------------------------------------------------------------------------------
Tentative Agenda Items for Future Board
Meetings:
October Meeting:
Safe Congregations presented by a member/members of ministerial committee)
Space use data, policy and potential fees
Governance – vote on proposal on how to go forward
Penalty, if any, for missing the deadline for submission of reports for Board Meetings
November Meeting:
Mollie
Michie report to be submitted by Sally – helping the Board to understand the
churches relationship, history, etc. with MM.
Capital
Campaign Task Force Report