Board
of Trustees
Thursday,
July 13, 2006 Agenda
Church
Social Hall, 7:00p.m.
Elizabeth Breeden Shelly
Canterbury Brian Haluska
Bob Kiefer Nick
Laiacona
Johan Madson Pam Philips Dorothy Schafer
Dave Stoner Sally
Taylor David Takahashi Morris
Board
of Trustees Focus for 2005-2006
·
Develop and implement a shared vision for growth and
facilities management
·
Improve board meeting management to increase efficiency,
effectiveness and transparency
·
Refine and empower governance including council system,
task forces and committees to delegate board responsibilities
·
Foster a sense of membership as stewardship to increase
participation
·
Ensure stronger financial infrastructure
B.
Check-in
A. Review of agenda
B. Minutes from June 8, 2006 board
meeting
III.
Consent Agenda (7:30 p.m.) (5 minutes)
A.
Motion to approve Nancy Nolte-Shotewell as a member of the Personnel
Committee.
B.
Motion to allow the board president to approve disposition of old
church computer equipment.
C.
Motion to approve dissolution of the Molly Michie Preschool Task
Force.
D.
Motion to approve the agenda for the August 27 Congregational
Meeting.
IV. New Business (7:35 p.m.) (30 minutes)
A. Treasurer’s Report
B. Action on disposition of six-month budget surplus
C. Motion to reapprove process for congregational public witness
D. Motion to approve candidates for the Endowment Committee
E. Formation of task force to issue invitations to candidates for the Endowment Committee
V.
Old Business (8:15 p.m.) (30 minutes)
A. Discussion: board recommendation for publicizing building use policy and contribution friend’s designation.
B. Update on Summit House repairs
C. Update on JUUST Change Consultancy
D. Update on board retreat Friday, 8/25 and Saturday, 8/26 and leadership retreat 8/26.
E. Congregational meeting assignments
VI.
Questions and motion to approve received
reports (8:45 p.m.) (5 minutes)
A.
Co-Ministers
Report
B.
President’s
Report
C.
Canvass
Report
D.
VP
Administration
E.
VP
Programs
F.
DRE
Report
G.
Report
on membership: 442
H.
I.
Governance
Task Force Report
VII.
Check-in
process observations (8:50 p.m.) (10 minutes)
VIII.
Adjourn (9:00 p.m.)
Next Executive Committee meetings: July
20, 2006 and August 24, 2006
Next Board of Trustees meeting: Thur., August 10, 2006, Social
Hall, 7:00p.m.
-----------------------------------------------------------------------------------------------
Tentative
Agenda Items for Future Board Meetings:
August Meeting
Staff evaluation reports-personnel committee, board retreat preliminary planning, congregational meeting agenda, update on Summit House repairs, selection of members for committee on ministry and DRE relations committee, activities fair 9/17-board role?, GSA opposition to the Marriage Amendment activities 9/23-board role?, fall fellowship day 9/30-board role? Molly Michie Preschool recommendation.
September Meeting
Board role in membership-invite membership, congregational meeting review, auction 10/21-board role?, RE Halloween party 10/28-board role? Task Force on Accessibility Report.
October Meeting
Board role in canvass-invite canvass committee. Committee on Ministry – survey results, safe congregation.
November Meeting
All church holiday party-board role? Molly Michie contract discussion
December Meeting
Service of the living tradition-board role? Molly Michie contract approval
January Meeting
U House rent consideration for ’06-’07, finance/board budget planning meeting 2/3-board role?
February Meeting
Theme for canvass, anti-racism conference 3/2-4, mountain leadership training, canvass kick-off events-board role?, TJMC book sale 3/16-17-board role?
March Meeting
Planning for leadership retreat, canvass report, second finance/board budget planning meeting 4/21
April Meeting
Positions to be filled on the board and on board appointed committees, leadership retreat, canvass update, congregational meeting planning, preliminary budget review, elder dinner 5/15-board role?
May Meeting
Review of committee chairs and board appointed committees list, farewell to departing board members, budget review, congregational meeting, General Assemble planning, board and leadership retreat, volunteer recognition celebration 6/3-board role, church picnic 6/24-board role.